Graduate Commercial Assistant

We have an exciting opportunity for a Graduate Commercial Assistant with our client in Wrightbus, Galgorm

Working hours: 4.5 day working week

Job Type: Full Time, Permanent position

Job Criteria: 
Essential:
–  5 GCSE’s (Grade A-C) to include Maths and English or equivalent
–  Degree in business related subject or equivalent.
–  Computer literate with a working knowledge of Microsoft Word, Outlook, Excel and PowerPoint. 
–  Demonstrate their ability to work to high levels of accuracy within very strict deadlines. 
–  Ability to communicate at all levels both verbally and in writing. 
–  Deal with information in a confidential manner and possesses good interpersonal skills. 
–  Ability to work as part of a team. 
–  Ability to work on own initiative and contain problem-solving abilities. 
–  Experience of bid or report writing 
–  Flexible and adaptable. 

Desirable:
–  Engineering discipline qualification 
–  Experience in a busy admin role supporting a sales team. 
–  Preparation of quotations/tenders 
–  Previous experience dealing with customers. 
–  Experience of co-ordinating and hosting of customer visits. 
–  Experience of Contractual Law. 
–  Knowledge/ Experience of technical products / concepts

Job Duties: 
–  To arrange and assist in preparing customers technical specifications and transfer these requirements onto Wrightbus specification. Identify supplementary options and associated costings.
–  Calculate manufacturing costs of vehicle using the most recent information available. (May entail approaching suppliers for prices.)
–  Arrange with Legal Dept to have customer’s contractual requirements responses prepared
–  Process sales package to go to customer incorporating specification, quotation, letters, delivery schedules, contractual issues, drawings etc.
–  Present proposals/costings to Tender and Contracts Co-ordinators
–  Monitor designated contracts to ensure that all information is kept up to date and customer/National Account Managers are informed. This will entail supplementary customer requests, which will require re-costing and revised Order Confirmations, specifications processed.
–  Assist in the preparation of bid reports and Reponses to meet customers’ requirements and pass relevant information to various designated departments within Wrightbus adhering to timescales contained in schedules.
–  Communicate with customers on various issues both orally and in writing.
–  Update Costing Synopsis on a regular basis to take account of fluctuations and changes via VO’s etc.
–  Ensure that accurate and up to date pricing synopsis are available for each customer / deal.
–  Invoice vehicle and ascertain delivery addresses, registration/fleet numbers etc.
–  To help facilitate and co-ordinate, where required, visits to and from our customers with respect of vehicle specifications in partnership with other departments and National Account Managers.
–  When required assist with vehicle deliveries and associated documentation to ensure vehicles are delivered within timescales.
–  Upkeep of customer files and general office filing.
–  Assist other members of the team to ensure deadlines are met.
–  Production of various reports if/when required.
–  Other relevant duties as required.
–  Monitor and assess manufacturing build schedules in conjunction with designated contracts.